9 empty chairs today. Full staff waiting.
A 23% no-show rate is the industry average. At $150 per slot, that’s $1,380 lost before the afternoon session starts. Your team called reminders when they had time. They didn’t have time.
Automated WhatsApp reminders — patients confirm, reschedule, or waitlist fills the gap
Nine empty chairs a day adds up to $30,000 a month in wasted capacity
Three numbers that explain why no-shows are the most preventable revenue loss in your clinic.
of clinic appointments result in a no-show — the accepted industry average that nobody should accept
Dental Economics, 2025
of last-minute cancellations get filled by a waitlist patient without an automated system in place
MGMA DataDive, 2025
per empty slot — staff wages, overhead, and preparation cost you whether the chair is occupied or not
ADA Practice Report, 2025
“You’re not just losing the appointment fee. You’re paying your full team to stand in an empty room.”
What no-shows actually cost your clinic every month
The maths behind every empty chair:
Starter plan: $697 setup + $197/month. At $150 per slot, recovering just two appointments per week covers the entire annual cost in the first month.
“The average clinic loses $30,000–40,000 per month to preventable no-shows. Automated reminder sequences consistently reduce that rate from 23% to under 5%.”
— Phorest / MGMA, 2025
What reminder management looks like without and with AI
Without Coremagna
- Manual reminder calls squeezed into busy mornings between actual patient care
- No-show rate sits at 23% — staff have accepted it as normal
- Empty slots rarely filled same-day — no waitlist management system
- Staff paid full wages to stand idle when patients don’t appear
- No automatic rescheduling offer — cancellations simply disappear from the calendar
With Coremagna Reminder AI
- Automated SMS + WhatsApp reminders sent 48h and 2h before every appointment
- Confirmation required — opt-in rebooking triggered automatically if no reply
- Waitlist patients notified instantly when a slot opens — gap filled in minutes
- No-show rate drops to under 5% within the first month of operation
- Staff free to focus on patients in the room — zero time spent chasing confirmations
18 slots/month recovered × $150 × 22 days =
in monthly revenue recovered from no-show reduction
From booked appointment to confirmed attendance — automatically
Every patient reminded. Every slot confirmed. Every gap filled — without your team lifting a finger.
Appointment booked
Patient books via phone, online, or in-clinic. Reminder sequence starts immediately.
AI sends SMS confirmation
Booking confirmed instantly by SMS. Patient knows you’re on top of it from day one.
WhatsApp reminder 48h before
Patient must confirm attendance. No reply triggers a reschedule offer automatically.
2-hour same-day reminder
Final confirmation message sent 2 hours before the appointment with clinic address and parking.
No-show triggers waitlist alert
If a patient cancels or doesn’t confirm, waitlist contacts receive an instant slot offer.
What patients see from the AI Reminder System
Your clinic name, your tone, your timing — every patient reminded professionally, every time.
“Your clinic. Your name. Your patients confirmed and ready.”
What the AI Reminder System handles
48h confirmation reminder
Sent automatically — patient must reply to confirm attendance
2h same-day reminder
Final prompt with clinic address and any prep instructions
Waitlist auto-fill
Cancellation triggers instant notification to next patient on waitlist
No-show tracking
Every appointment outcome logged automatically in your dashboard
Reschedule offer
Patients who can’t attend are offered a new time automatically
Morning summary report
Daily digest of confirmations, cancellations, and waitlist fills
What if it doesn’t work?
No questions asked. Full refund if not satisfied within the first two weeks.
Every plan includes 30 days dedicated onboarding support from our team.
From signed agreement to live AI reminder system in one working week.
All patient details and appointment logs saved to your systems. You own everything.
We map your reminder flow together. You approve every message, every sequence.
Not a helpdesk ticket. Message us directly — we respond today.
Competitors rely on voicemail. Your clinic confirms every appointment.
and hope
No multi-channel reminder system. No waitlist management. No-show rates unchanged at 23%.
every slot
48h + 2h reminders. Confirmation required. Waitlist fills gaps. No-shows under 5%.
no-shows
Clinics using automated multi-channel reminders see no-show rates fall from 23% to under 5%. — Phorest, 2025
“Practices that implement automated confirmation sequences see no-show rates fall from industry average to under 5% within 60 days.”
— Phorest Salon Software Research, 2025What changes when the AI Reminder System goes live
| WITHOUT AI REMINDERS | WITH COREMAGNA | |
|---|---|---|
| No-show rate | 23% | <5% |
| Same-day cancellation fill | 8% | 85% |
| Reminder method | Phone call when time allows | AI multi-channel (SMS + WhatsApp) |
| Waitlist management | None — manual and unreliable | Automated — instant slot alerts |
| Monthly revenue lost to no-shows | $30,360 | <$6,000 |
| Staff admin time | 2 hrs/day chasing confirmations | 15-min morning review |
Why reminder method determines whether chairs fill.
No-Show Rate by Reminder Method
of appointments are no-shows
At $150 per slot and 40 appointments daily, that’s $1,380 gone before afternoon session even starts.
Dental Economics, 2025lost every month to preventable no-shows
AI reminders consistently recover $25,000+ of that monthly revenue by reducing no-shows below 5%.
MGMA, 2025Three ways to stop losing $30,000 a month to empty chairs
Starter Plan
Setup Fee+$197/month
What’s Included- AI chatbot reminders on WhatsApp + SMS
- 48h and 2h confirmation sequences
- Appointment confirmation with opt-out rescheduling
- Google Sheets no-show log
- Waitlist notification triggers
- Email support
Growth Plan
Setup Fee+$297/month
What’s Included- Everything in Starter
- Airtable CRM with no-show tracking
- Automatic waitlist fill for cancellations
- Daily no-show summary report
- Custom reminder timing and messaging
- Priority support
Scale Plan
Setup Fee+$497/month
What’s Included- Everything in Growth
- Full AI Voice Agent for inbound calls
- Real-time calendar sync
- Multi-location support
- Weekly performance analytics
- Dedicated account manager