Stop losing hours to viewings
that never happen
The average property needs 17 viewings to sell. Each one is coordinated manually — phone calls, calendar checks, back-and-forth texts. Then 20% don’t show up. There’s a better way.
Viewing booked — automatically, 24/7
Your agents spend more time coordinating viewings
than conducting them
Three facts about how UK estate agencies manage property viewings in 2025.
separate viewings the average seller must host before getting an offer
Open Property Group, 2024
average viewing duration, plus 30 minutes of admin around each one
Open Property Group, 2024
of booked viewings end in a no-show, wasting the agent’s entire slot
AgentZap, 2026
“Every no-show costs your agent an hour. Every hour lost is a deal they’re not closing.”
What viewing admin actually costs
your agency
The maths behind one average property sale:
“Your agents could close two more deals a month in that time.”
With automated booking and reminders, agencies cut no-shows from 20% to 2% and save 10+ hours per sale. — AgentZap, 2026
How much does managing viewings
manually actually cost?
Without Coremagna
- Phone tag with buyers to find a time
- Manual calendar checks across multiple agents
- No reminders — buyers forget, agents wait
- No-shows discovered only when agent arrives at property
- No feedback collected — buyer disappears
- 16+ hours per property wasted on coordination
With Coremagna Viewing Automation
- Buyers self-book via chatbot or website
- Real-time calendar sync — no double bookings
- Automated SMS + WhatsApp reminders at 24h and 1h
- No confirmation? Agent alerted before travelling
- Post-viewing feedback collected automatically
- 10+ hours returned to your team per property
10 hours saved per property × 5 properties/month =
returned to your agency every month
From enquiry to confirmed viewing —
zero phone calls
Buyers book themselves in. Your agents just show up.
Buyer requests viewing
Via chatbot, website, or WhatsApp. Any time, any device.
Availability checked
System syncs with your agents’ Google Calendar in real time.
Buyer selects slot
Picks from available times, receives instant confirmation.
Reminders sent
24 hours before: SMS + WhatsApp. 1 hour before: final reminder. “Reply YES to confirm.”
No-show? Handled
If no confirmation, agent is alerted. No-show triggers automatic rebooking offer.
Viewings booked in your agency’s
voice — automatically
Buyers interact with your brand, not a generic bot. Every message sounds like your best negotiator.
“Your calendar. Your voice. Viewings confirmed automatically — even when you’re showing another property.”
What the automation handles
Self-service booking
Buyers choose from real-time availability — no calls needed
Calendar sync
Google Calendar, Outlook, iCal supported — no double bookings
Automated reminders
24h + 1h before, SMS and WhatsApp
No-show protection
Unconfirmed viewings flagged to agent before they travel
Post-viewing feedback
Automatic follow-up collects buyer interest level
CRM logged
Every viewing, outcome, and feedback recorded automatically
What if it doesn’t work?
No questions asked. Full refund if not satisfied.
Every plan includes 30 days dedicated onboarding support.
From signed agreement to live automation in one working week.
All conversations saved to Google Sheets. You own everything.
We map your viewing process together. You approve every step.
Not a helpdesk ticket. Message us directly, we respond today.
While your competitors play phone tag,
your viewings book themselves.
booking
Phone calls, emails, back-and-forth texts for every single viewing
+ auto-reminders
Buyers book in 30 seconds, reminders keep them committed
fewer
no-shows
From 20% no-show rate to under 2% — AgentZap, 2026
“Agencies using automated viewing reminders cut no-shows from 20% to 2% and increased showing conversions by 40%.”
— AgentZap, 2026What changes when viewing automation goes live
| WITHOUT AUTOMATION | WITH COREMAGNA | |
|---|---|---|
| Booking method | Phone calls + manual texts | Self-service via chatbot/website |
| Calendar management | Agent checks manually | Real-time sync, no double bookings |
| Reminders | None — hope they remember | 24h + 1h auto SMS/WhatsApp |
| No-show rate | 20% of viewings | Under 2% |
| No-show handling | Agent finds out at the door | Pre-flagged, auto-rebooking offered |
| Feedback collection | Rarely done | Automatic post-viewing survey |
| Agent time per sale | 16+ hours coordination | Under 6 hours |
| Monthly time saved | None | 50+ hours across portfolio |
Why automated scheduling
wins.
Coordination Method vs Time Spent Per Sale (hours) — lower is better
One in five viewings is a no-show
Automated reminders with confirmation requests cut this to under 2%.
AgentZap, 2026Saved per month across portfolio
An agency handling 5 properties per month saves 50+ hours when viewing coordination is automated.
Coremagna Analysis, 2026Three ways to get started
Starter Plan
Setup Fee+$197/month
What’s Included- AI chatbot viewing booking on your website
- Buyers self-select from available slots
- Automated confirmation SMS + email
- Google Calendar sync
- Google Sheets viewing log
- Email support
Growth Plan
Setup Fee+$297/month
What’s Included- Everything in Starter
- WhatsApp reminders at 24h + 1h
- No-show detection + auto-rebooking
- Post-viewing feedback collection
- Airtable CRM integration
- Multi-agent calendar coordination
- Priority support
Scale Plan
Setup Fee+$497/month
What’s Included- Everything in Growth
- AI Voice Agent for phone booking
- Vendor notification automation
- Open house RSVP management
- Custom viewing workflows
- Weekly performance analytics
- Dedicated account manager